Who We Are:

The Space Systems Division is a multidisciplinary team of engineers, program managers, and technicians to develop spaceflight missions, spacecraft, spacecraft avionics systems and spacecraft payloads.

Objectives of this Role:

• Support the assist administrative support staff in the division and acquire skills to be a back-up.
• Provide clerical and administrative support to managers and engineers and occasionally support other staff in the department as needed.
• Must be detail oriented, possess strong organizational skills, adequate professional social skills, have the ability to multi-task and take own initiative to complete necessary tasks.
• Be proficient in MS Office and Adobe. Willingness to continue to learn and improve their software skills.

Daily and Monthly Responsibilities:

• Greets visitors or clients and directs them to appropriate conference areas or employee offices or laboratories.
• Answers telephones, routes calls, takes and delivers messages.
• Monitors and records inventory of office supplies and place orders.
• Receives incoming materials and distributes accordingly.
• Receives and routes paperwork, supplies, equipment, and other materials.
• Performs data entry and other basic computer functions.
• Generate memos and other materials consistent with desired formatting.
• Processes invoices, requisitions, and other SwRI forms.
• Operates office machinery such as copier, fax machine, and scanners.
• Manage conference room and staff calendars using Microsoft Outlook.
• Be back-up for and provide assistance in booking travel arrangements using Concur.

Requirements:

• Requires a high school diploma or equivalent with experience in administrative and clerical support.
• 2-6 years: Proficient in MS Office; Intermediate level.
• 2-6 years: Proficient in Adobe; Intermediate level.
• A valid/clear driver's license is required.