What's the role

The Administrative Assistant will provide administrative and organizational support to the Site Manager of the Shell Technology Center Houston (STCH) and the General Manager for Analytical Technology, ensuring the smooth operation of day-to-day activities. A successful applicant will also work with the other administrative staff at STCH in executing large community events.

Accountabilities:

Administrative Support

• Manage calendars, including scheduling meetings, resolving conflicts, and ensuring efficient time management

• Coordinate travel arrangements, including booking flights, accommodations, and ground transportation, while adhering to Shell's travel policies

• Prepare and process expense reports in a timely and accurate manner

• Draft, proofread, and format correspondence, presentations, and reports as needed

• Support on-site meetings and events, order floor supplies, assist staff onboarding/offboarding, manage retirement celebrations and gifts

• Finance support for SERP time writing and special project reporting

• Maintain distribution lists

Meeting Coordination

• Organize and coordinate internal and external meetings, including preparing agendas, and following up on action items

• Arrange logistics for on-site and virtual meetings, including room bookings, catering, and technical support

Communication and Liaison

• Act as the first point of contact for the Site Manager of STCH and the General Manager of Analytical Technology, handling inquiries and correspondence with professionalism and confidentiality

• Liaise with internal teams, external stakeholders, and vendors to ensure seamless communication and collaboration

Office Management

• Maintain and organize files, records, and documentation in compliance with Shell's data management policies

• Support the Site Manager in tracking and managing budgets, invoices, and procurement requests

• Assist with site-wide initiatives, events, and projects as required

Special Projects

• Provide support for ad hoc projects and initiatives led by the Site Manager, including research, data analysis, staff training, and reporting

• Contribute to the continuous improvement of administrative processes and tools

What you bring

• Must have legal authorization to work in the US on a full-time basis for anyone other than current employer

• Bachelor of Science Degree is preferred

• At least 3 years' experience in an administrative or executive assistant role, preferably in a corporate or technical environment

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual collaboration tools such as Microsoft Teams and/or Zoom

• Must be willing to work at the location, with in-person support required particularly when hosting or assisting with events

Preferred Qualifications:

• Experience working in the energy, technology, or research sectors

• Familiarity with SAP and/or Concur is a plus

• Proficiency in more advanced digital and AI tools

What we offer

The base salary range for this position is $54,000 - $82,000 per year.  Individual pay will be based on various factors, such as relevant work experience, education, certifications, skill level, seniority, and internal equity.      

For regular full-time or regular part-time employees of the Company (participating companies as listed in the Summary Plan Description), insurance coverage options include medical, dental, vision coverage, life Insurance, Business Travel Accident Insurance, and Occupational Accidental Death Benefit programs. Employees also participate in a company pension plan and a 401(k) plan. Paid leave includes up to 6 weeks of paid vacation time, up to 11 paid holidays, and parental leave offering 16 weeks of paid leave for birthing parents, and 8 weeks of paid leave for non-birthing parents.

Additionally, employees are eligible for short-term disability leave for up to 26 weeks at 100% or 50% of base pay as well as Long-Term Disability insurance. Shell also offers other compensation such financial reimbursement for adoption, wellness, education, and personal learning expenses, and some roles are eligible for discretionary long-term incentives.  For interns, eligible benefits include medical, dental, and vision coverage, life insurance, Business Travel Accident Insurance, and Occupational Accidental Death Benefit programs; participation in a 401(k) plan; and paid leave for up to 11 paid holidays.  Additional information on Shell's US benefit programs can be found at https://www.shell.us/careers/about-careers-at-shell/rewards-and-benefits.html.

You bring your skills and experience to Shell and in return you work with talented, committed people on one of the most important challenges facing our planet. You'll have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect for one another. You'll be able to balance your priorities as you become the best version of yourself.

• Progress as a person as we work on the energy transition together

• Continuously grow the transferable skills you need to get ahead

• Work at the forefront of technology, trends, and practices

• Collaborate with experienced colleagues with unique expertise

• Achieve your balance in a values-led culture that encourages you to be the best version of yourself

• Benefit from flexible working hours, and the possibility of remote/mobile working

• Perform at your best with a competitive starting salary and annual performance related salary increase - our pay and benefits packages are considered to be among the best in the world.

• Take advantage of paid parental leave, including for non-birthing parents

• Join an organization working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply

• Grow as you progress through diverse career opportunities in national and international teams

• Gain access to a wide range of training and development programs

We'd like you to know that Shell has a bold goal: to become one of the world's most diverse and inclusive companies. You can get to know more about how we're working towards that goal, click here.

Shell in The United States

Shell has been in the US for more than 100 years, leading the sector in energy, petrochemicals and refined products.  Today, we provide millions of Americans with the energy needed to heat and cool their homes and power the economy. 

We operate in all 50 states, from our Deep Water platforms in the Gulf of America to the Pennsylvania Chemicals complex and our miles of pipelines throughout the US.

We reach our customers through our 13,000 branded retail stations, and we are number 1 in gasoline sales. We also own the #1 brand of motor oil in the U.S. - Pennzoil - made from natural gas.

We are excited to play a key role in the move to net carbon emissions while providing the oil and gas needed by society for many decades to come.