We are seeking a highly motivated and detail-oriented Procurement & Accounts Payable Associate to join our team. As a key member of our Finance department, you will play a crucial role in ensuring seamless operations by supporting procurement activities, accounts payable, processing of invoices, employee expense reimbursements, while maintaining accurate financial records.
Responsibilities
- Review new and existing vendor onboarding information to ensure vendors are setup accurately within our Procure-to-Pay platform (Coupa).
- Conduct reviews of requisitions/invoices for accuracy, completeness, and ensure appropriate expense allocations/accounting treatment.
- Proactively engage with stakeholders to identify upcoming needs and monitor vendor contract expiration dates for timely department input into the procurement pipeline.
- Monitor finance team email for employee and vendor inquiries. Communicate directly with vendors as part of obtaining quotes, proposals, contracts, and invoicing matters.
- Perform pricing analysis (competitiveness) and effectively communicate the budget impact to stakeholders.
- Oversee vendor invoice workflows, collaborate with stakeholders for timely approvals, and liaise with vendors to address discrepancies; ensure prompt payment to vendors while adhering to established credit terms and company policies and procedures.
- Assist with the corporate card program by verifying proper submittal of receipts and coding of expenses.
- Identify and recommend opportunities to further enhance/automate related systems.
- Assistance with ad-hoc requests as applicable.
Qualifications
The ideal candidate should have educational proficiency in finance and accounting as well as technical proficiency in Microsoft Office (particularly Excel) and comfort working with data. The successful candidate should also have the following attributes:
- Bachelor’s degree in business administration, accounting, supply chain, or a related field.
- Excellent communication, analytical, and organizational skills.
- Ability to multi-task and work on a variety of assignments while maintaining attention to detail.
- Ability to work independently and collaboratively within a fast-paced environment.
- Ability to handle sensitive and confidential information with discretion and professionalism, adhering to company policies and regulations governing data protection and secrecy.
- Familiarity with Procure-to-Pay systems is preferred.
We maintain a friendly, team-oriented environment and place a high value on professionalism, attitude and initiative.
