Job Summary
The Department of Radiation Oncology is hiring an administrative professional with a focus on research administration.
Mission Statement
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
Responsibilities*
Provide administrative support services for a combination of faculty, physicians, and senior level managers. Duties include, but are not limited to, coordination of meetings, calendaring, facilitate video conferencing, prepare itineraries, agenda packets, and travel arrangements. Prepare Travel & Hosting Forms, process Non-PO Vouchers and Cash Receipts. Work within Chrome River to reconcile accounts, pCard statements and create expense reports. Triage phone calls according to prescribed protocol. Special project work as specified. Provide backup support to faculty and other administrative staff as needed. This role is intended to directly support our research administration / post award effort. Preparing journal entries, e-reconciliation, reviewing grant charges, PAR transactions, and other duties as they relate to post award research administration.
Required Qualifications*
- High school education or an equivalent combination of education and experience.
- A minimum of four years of secretarial / administrative support experience in a busy office environment.
- Excellent interpersonal skills and the ability to manage complicated or time-sensitive situations.
- Excellent organizational skills and the ability to work independently.
- Must be able to multitask and to organize and manage time efficiently.
- Excellent telephone etiquette with ability to triage calls as appropriate.
- Positive attitude with a focus on customer service.
- Must be able to interact with a diverse group consisting of faculty, physicians, researchers, residents, affiliates, vendors, patients and peers.
- Proficiency with Microsoft Office, Outlook, MiChart, Chrome River, Elements/MCV and Endnote.
- Knowledge of University of Michigan policies and procedures and familiarity M-Pathways.
Desired Qualifications*
- At least two years of finance experience
- Previous experience with grant or research administration
- Knowledge of medical terminology
- Discretion with regard to confidential information and a strong understanding of departmental and institutional policies and procedures.
Work Schedule
Monday - Friday; 8:00 - 5:00 w/ a 1 hour lunch.
Combination of onsite and remote work, with some degree of flexibility.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
